READING

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our sites.

 

 

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive. You can find out how to manage cookies via your browser on this page.

 

We use the following cookies:

 

Strictly necessary cookies. These are cookies that are required for the operation of our websites. They include, for example, cookies that enable you, where provided, to log onto the secure area of our websites.

Analytical/performance cookies. These allow us to recognise and count the number of users and to see how the users move around our websites when they are using it. This helps us to improve the way our websites work, for example, by ensuring that users are finding what they are looking for easily.

 

WHO WE COLLECT FROM OR SHARE YOUR INFORMATION WITH

Where necessary or required we collect from or share information with:

 

relatives or emergency contacts

law enforcement and prosecuting authorities (if required by law)

courts and tribunals (if required by law)

 

YOUR PERSONAL DATA WILL NOT BE SENT TO COUNTRIES OUTSIDE THE EEA WITHOUT YOUR CONSENT, AND WITH NECESSARY SAFEGUARDS

The website admins do not share your information with third countries outside of the UK or EEA without the safeguards being in place that are equivalent to the UK Data Protection legislation or the General Data Protection Regulations (GDPR).

 

HOW LONG DO WE KEEP YOUR INFORMATION?

There’s often a legal and/or business reason for keeping your information for a set period; These are available on request.

Security

We are committed to ensuring that your personal data is secure. To prevent unauthorised access or disclosure, we have put appropriate technical and organisations measures in place to safeguard your information. The Website admins assure this by complying with relevant security best practice standards.

If a data breach does occur, we will do everything in our power to limit the damage and comply with GDPR guidance. In the case of a high-risk data breach, and depending on the circumstances, we will inform you about the remedial actions to prevent any further damage.

 

THE CATEGORIES OF PERSONAL DATA WE COLLECT

The types of information we process include:

 

personal details

contact information

family details

financial details (members only if requested)

committee and trustee membership details (members only)

 

THE LAWFUL BASIS FOR USING YOUR INFORMATION

We collect and use information under one or more of the following legal bases:

•             Legal obligation – we need to process your information to comply with the law.

•             Vital interest – we need to process your information to protect someone’s life in an emergency.

•             Consent – we need your permission to use your information.

•             Where we require consent to use your information, we will make it clear when we ask for consent and explain how to go about withdrawing your consent.

We will only use your personal data for the uses and purposes set out above, unless we need to use it for another reason compatible with the original use and purposes. If we need to use your personal data for an unrelated purpose, we will notify you and will explain the legal basis which allows us to do so.

 

WHY WE COLLECT AND USE YOUR PERSONAL DATA

Personal information is collected to enable the administrators to provide a range of services to carry out their many functions supporting the mission and ministry of the Reading Church of Christ. Legislation requires and sometimes empowers the admins to provide goods and services to the wider Church. This includes:

•             Promoting and supporting the mission and ministry of the Reading Church of Church of Christ

•             Provision of cultural and religious events

•             Provision of safeguarding services

 

Administrator’s privacy notice

The Admins are committed to maintaining your trust by protecting your personal data.

Personal data is any information relating to an identified or identifiable person. The Admins will process your personal data in a transparent and lawful way, as stated in our Data Protection policy.

We may change this statement from time to time to reflect privacy or security updates. We encourage you to periodically review this page for the latest information.

 

Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:

• Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing , where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us.

 

Data retention

How long will you use my personal data for?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us by contacting us

 

Third parties

We do not share your personal data with any external Third Parties. Where we need to share your Personal Data we will obtain your express opt-in consent before we share it.

Opting out

You can ask us to stop sending you messages at any time by contacting us or where provided by logging into the website and checking or unchecking relevant boxes to adjust your preferences..

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

International transfers

 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data solely to those who need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

 

Complaints

If you have any complaints or queries about matters affecting your privacy, or any other general data protection matters, then please do let us know by contacting us as set out above and we will resolve the problem.

Changes to this policy and your obligation to inform us of changes

The data protection law in the UK changed on 25 May 2018. Although this privacy and cookie policy sets out most of your rights under the new laws, we may not yet be able to respond to some of your requests (for example, a request for the transfer of your personal data) straight away as we are still working towards getting our systems ready for some of these changes.

 

It is important that the personal data we hold about you is accurate and current. Please do let us know if your personal data changes.

 

Data usage

The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

 

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

 

Identity Data includes first name, maiden name, last name, username or similar identifier, and date of birth.

Contact Data includes address, email address and telephone numbers.

Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.

Profile Data includes your username and password, feedback and survey responses.

Usage Data includes information about how you use our website, products and services.

Communications Data includes your preferences in receiving information from us and your communication preferences.

 

How is your personal data collected?

We use different methods to collect data from and about you including through:

 

Direct interactions. You may give us your Identity and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

create an account on our website;

subscribe to one of our publications;

request information to be sent to you;

replying to a survey; or

give us some feedback.

Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our cookie policy for further details.

 

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

 

Where you consent to us using your personal data, for example when you correspond with us or request a newsletter (your consent can be withdrawn by you at any time as set out in this policy).

Where we need to comply with a legal or regulatory obligation.

 

Members Only Policies

Your privacy is important to us, and we want to communicate with church members and regular visitors in a way which has their consent, and which is in line with UK law on data protection.  As a result of a change in UK law, we now need your consent to how we contact you.  

1. Your personal data – what is it?

   1. Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.  The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

   1. The Reading Church of Christ is the data controller.  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

   1. RCoC complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.  We use your personal data for the following purposes:

      1. To administer membership records;

      2. To fundraise and promote the interests of the church;

      3. To manage and invite people to our activities;

      4. To maintain our own accounts and records (including the processing of gift aid applications);

      5. To inform you of news, events, activities, and services running at RCoC;

4. What is the legal basis for processing your personal data?

   1. Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations.

   2. Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;

   3. Processing is carried out by RCoC provided:

      1. the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

      2. there is no disclosure to a third party without consent.

5. Sharing your personal data

   1. Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.  

   2. We will only share your data with third parties outside of RCoC with your consent.

6. How long do we keep your personal data?

   1. We retain

      1. data while it is still current; and

      2. gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.

7. Your rights and your personal data.

   1. Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

      1. The right to request a copy of your personal data which RCoC holds about you;

      2. The right to request that RCoC corrects any personal data if it is found to be inaccurate or out of date;

      3. The right to request your personal data is erased where it is no longer necessary for RCoC to retain such data;

      4. The right to withdraw your consent to the processing at any time

      5. The right to request that RCoC provide you with your personal data and where possible, to transmit that data directly to another data controller (known as the right to data portability) where applicable [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].

      6. The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

      7. The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

      8. The right to lodge a complaint with the Information Commissioners Office.

8. Contact Details

   1. To exercise all relevant rights, queries, or complaints, please contact the one of the RCoC trustees

  9. Data Protection of fellow members

         1. Reading's Website/Data administrators take our church's data protection very seriously, and we will do                        everything we can to ensure your data is protected.

         2. Members also have a responsibility to protect the data of other members in the congregation while using                  the website. Members are responsible for:

• Protecting data removed from the "members only" portion of the website.

• Ensuring your username and password are keep in a safe and secure area.

• Ensuring your username and password are not shared with individuals  outside your family currently attending the Reading Church of Christ. 

• Ensuring only members have access to the "members only" area of the website.

• Any data taken off the church's directory.

• Logging out of your website account when using public computers to prevent unauthorized access to the "members area" of the website which could cause a breach in data.

• Reporting all data breaches as soon as possible so they may be handled quickly and efficiently.              

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